Terms and conditions

Welcome to the website owned by PAYLEX CONSULTING SRL!

Please read carefully the terms and conditions of use of this site, as access implies your acceptance of the stipulated clauses.

This site is managed by SC PAYLEX CONSULTING SRL based in Bucharest, registered at the Trade Registry Office under no. J40/3038/2011, unique registration code: RO28182310.

As the owner of the website www.paylex.ro, Paylex Consulting SRL reserves the right to change and update the content of this website at any time, as well as the Terms and conditions of use, the Privacy and Personal Data Processing Policy, and Cookie Policy. Therefore, please visit this section periodically.

Privacy and Personal Data Processing Policy

The confidentiality and protection of your personal data is one of the commitments of our company.

Therefore, we pay special attention to this subject in order to ensure the processing of your personal data in accordance with the principles defined in the data protection legislation applicable in Romania, including Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of data with personal nature and regarding the free circulation of this data, as well as the repeal of Directive 95/46/CE ("GDPR").

Personal data is any information related to an identified or identifiable natural person. An identifiable person is that person who can be identified directly or indirectly, especially by reference to an identification number or to one or more specific physical, psychological, mental, economic, cultural or social identity factors.

This privacy and personal data protection policy concerns the data of our customers, business partners, other people who contact and visit us, as well as their representatives, potential employees, collaborators, users of our products and services, etc. and it applies both to the data collected through the www.paylex.ro web page, as well as to all other personal data collected by e-mail, applications or other offline contacts.

This privacy policy and protection of personal data applies to the company Paylex Consulting, in consideration of its quality as a personal data operator, i.e. for those situations when Paylex Consulting establishes the purpose and means of personal data processing.

Due to the nature of its activity, Paylex Consulting has, in certain situations, the power of attorney of some personal data operators, in which case the personal data processing activities are subject to processing agreements concluded under legal conditions with such operators, for which Paylex Consulting is authorized. This privacy and personal data processing policy does not refer to situations in which Paylex Consulting is authorized by some personal data operators.

This Privacy and Personal Data Protection Policy describes:

the purposes for which we collect and use your personal data;
the reasons for which we process the data for these purposes;
the categories of personal data that we collect and process;
the duration of the processing of these personal data;
the rights you have as data subjects and how you can exercise them;
to whom we disclose or may disclose personal data,
information that we hope to transmit to you in a transparent and easy-to-read manner, in order to understand what we want to communicate to you.

You will also find out how you can contact us if you have questions about your personal data, questions to which we will be happy to answer.

1. Who is responsible for processing personal data? Contact.

SC Paylex Consulting SRL, a Romanian legal entity with headquarters in Bucharest, registered at the Trade Registry with no. J40/3038/2011, having fiscal code RO28182310

The company mentioned above, Paylex Consulting, controls the processing activities of your personal data, as Data Operators, in the sense of EU Regulation 2016/679, regulation available at the address: https://eur-lex.europa.eu/legal-content/RO/TXT/?uri=CELEX:32016R0679.

The company is responsible for ensuring the fulfillment of its obligations to inform the Data Subjects provided for in art. 13 and art. 14 of the GDPR Regulation.

Also, Paylex Consulting SRL is responsible for exercising your rights as data subjects, rights that we invite you to exercise in accordance with those mentioned in point 8 below.

2. The Data Protection Officer

Within Paylex Consulting, a Data Protection Officer has been appointed, who can be contacted at the email address:dpo@paylex.ro and postal address: Hatmanul Arbore Street, no. 12, sector 1, Bucharest

You can exercise any of the rights mentioned below and learn more about them by sending a written message to the Data Protection Officer.

We are committed to always treat your requests with the utmost attention and to answer the questions you have in the shortest possible time, but no later than 30 days from the date of receipt of valid requests.

3. The purposes, grounds of processing and categories of processed personal data

In the context of the interaction with Paylex Consulting, you, as a natural person, may be the subject of the personal data processing activities that we carry out. We therefore use your personal data in the following cases below.

Usually, Paylex Consulting products and services are addressed to companies (B2B). However, you as a natural person, you may find yourself in the situation described in this point 3.1.

3.1 If you are an existing or potential customer or business partner of Paylex Consulting.

3.2 If you are the legal representative or contact person, employee or other collaborator of a client or potential client of Paylex Consulting or of a business partner of Paylex Consulting, in the commercial relationship with Paylex Consulting

The provision of services and products by the company Paylex Consulting

We use your relevant personal data to prepare and provide the services and products requested from us, on your own behalf, or we may use your personal data to manage the relationship with the client you represent. In this case, we rely on the execution of a contract as the basis of personal data processing or on the legitimate interest in providing services in our field of activity and in managing the relationship with our customers as the basis of personal data processing, given that every time you choose the options above, you agree with the terms and conditions of that service.

Communication with you

We use the contact data to communicate with you, in connection with your requests and/or with any other relevant aspects related to the commercial relationship of Paylex Consulting with the entity you represent. Also, in this case, we rely on the execution of the contract or the legitimate interest to provide our services in our field of activity and in the management of the relationship with our clients as the basis of the processing of personal data.

Data processing as an obligation imposed by law

There is the possibility to process some of your personal data in the context of the provision of services based on the legal obligations arising from the legislation that regulates the activity of service providers in the area of human resources management or from other specific legal provisions that govern our activity. In this case, the reasons for processing this data are related to the legal obligation we have.

Sending newsletters

Also, we can use your contact data (e-mail) to provide you with the Newsletter service only if you have subscribed to such a service and, therefore, have previously expressed your explicit consent for such processing of your data

The Newsletter service may contain the following categories of information: news in the field of human resources, information on the legislation applicable in our field of reference, announcements on events and conferences of interest, news on Paylex Consulting products and services.

You can withdraw your consent at any time, expressing your option to no longer receive such information through the following methods: unsubscribing from the newsletter or sending an e-mail to office@paylex.ro.

The categories of data processed in the context of our relationship with you as presented in this point 3.1. or 3.2. it can be your name, e-mail address, telephone, fax, billing data, bank data, data entered in your identity card or passport, position within the company, as well as other personal data of yours that you could give us provide directly or are necessary for the fulfillment of the above purposes.

In all cases, the data is provided either directly by you or by the client/partner.

3.3 If you are applying for a job/internship

With regard to the personal data contained in the CVs we receive in order to fill a position within Paylex Consulting or within the companies for which we provide recruitment services, we use this personal data to assess the qualifications of applicants for such positions, including for a position within the internship or internship programs.

The categories of data processed in the context of our relationship with you are name, e-mail address, telephone, fax, address, personal data included in CVs, details about education and training, professional qualifications, as well as other personal data that you could provide them directly to us.

We base the processing of personal data on your consent expressed once with the transmission of the CV and, subsequently, on the basis of the conclusion and execution of the contract.

3.4 If you are a visitor to our premises

We use your personal data to ensure the security of our premises, goods, and staff within Paylex Consulting. In this case, the processing of our data is based on the legitimate interest of Paylex Consulting, namely the protection of these spaces, assets and personnel.

The categories of data processed in this context are your name, as well as other personal data that you could provide us directly for identification.

3.5 If you are a user of www.paylex.ro

The website www.paylex.ro automatically collects certain information, which it stores in its traffic reports. The information we are talking about may include the IP of the device from which you visit us, the region or general location from where you access the web pages, as well as the type of browser, operating system or device from which you access. In addition, it also collects a history of the pages you access.

Cookies are also used, which you can read about in the section below.

We use this information based on our legitimate interest to observe how well our web pages meet the display needs of your particular device, to diagnose any problems our servers have when delivering pages to certain types of devices, to analyze trends, observe how users can better navigate our pages.

3.6 Information we collect automatically. Cookies

On www.paylex.ro we automatically collect certain information through cookies.

3.7 Information we collect from third parties

It is possible to receive your personal data through other sources, even if you do not provide them directly, from third parties who have the right to share your data with us.

Among them can be counted business partners, partners in marketing or event organization activities, partners in terms of recruitment services, etc. When you use some of these services provided by third parties, you voluntarily provide personal data that can be directed to us if they have your explicit consent.

3.8 Processing for other purposes

We do not process your personal data for secondary purposes other than those for which they were initially collected, without prior consent, without a legitimate interest or without a legal basis.

Do we disclose your personal data to third parties?

In certain circumstances, we will share personal data with third parties:

Third party service providers – we may use service providers to process or store your personal data on our behalf. This category can include services such as: data storage in the cloud, accounting services, software development, transmission of marketing materials, services specific to events, conferences, etc.
Competent authorities – in the case of requests based on legal provisions, we provide your data to the competent authorities, when this is strictly necessary for the detection of fraud, criminal acts and, in general, when the legal provisions require us to comply with such a requirement.
When you expressly request this from us or expressly authorize us to disclose your data.
In case of urgent situations or cases of force majeure.
If the disclosure is necessary to resolve disputes, to ascertain or exercise a right in court.

We assure you that we do not sell your personal data to any other entity, natural or legal person.

How long do we keep your personal data?

We limit the storage period of your personal data to what is necessary for the processing purposes that have been brought to your attention.
We are reviewing the need to keep your personal data. Annually, we analyze the collected and processed data, in order to filter, sort and continue processing only for the data whose purpose of processing is current.
We delete your personal data:
- immediately, as a result of a request sent by you, with the exception of data whose processing/supply is required by a legal provision, in which case the retention period will be that stipulated in the applicable mandatory legislation;
- at the expiration of the contractual terms, if there is no legal obligation regarding the deletion of data and records;
It is possible to keep your personal data in the case of establishing, exercising or defending a right in court.
If the retention of your personal data is necessary for purposes specified by law, we may continue to retain this data.

How do we ensure the security of your personal data? Are these safe?

We ensure the safe keeping of your personal data, by implementing appropriate technical measures and organizational measures suitable for the necessary data protection.
In accordance with the applicable legislation, we have defined and implemented internal policies and controls to prevent unauthorized access and inappropriate use of personal data.
We use appropriate systems and procedures to protect and secure personal data, specifically aimed at preventing unauthorized/illegal processing, accidental or illegal loss, accidental or illegal destruction.
We have implemented measures to identify risks, to prevent and/or discover security breaches, to document security incidents and data affected by such incidents, to remedy them and recover personal data.
We have also implemented measures and procedures to comply with our obligations under applicable legislation in the event of a security incident, including the obligations related to notifying the competent supervisory authority, as well as notifying and informing you, as the case may be.
The traffic to the web pages is SSL encrypted, thus ensuring the confidentiality of the information you provide.
In the case of our employees, contractors, suppliers and collaborators of Paylex Consulting, we limit and restrict their access to the personal data we process, to what is strictly necessary, on the one hand, and on the other, imposing strict confidentiality obligations.
We have also implemented and are running a continuous training policy for our staff in relation to the processing of personal data.
We periodically carry out an internal audit of our management system, as well as of our suppliers and partners, to ensure the improvement of the level of protection and security of your personal data that we process.

Do we transfer your personal data outside the EU or EEA?

We do not transfer your personal data to international organizations or countries outside the European Economic Area.

What are your rights in relation to your personal data?

As protected (targeted) persons, the GDPR offers you a number of rights, including:

the right of access – you can obtain confirmation if your personal data is processed by us and, if so, relevant requested details of these processing activities;
the right to rectification – you can send us a request to rectify your personal data, if they are incorrect;
the right to delete - allows you to obtain the deletion of your personal data in certain cases (for example, if the data are no longer necessary in relation to the purposes for which they were collected);
the right to restrictions - allows you to obtain the restriction of the processing of your personal data in certain cases (for example, when you dispute the accuracy of your personal data, for a period that allows us to verify such a request);
the right to object - you can oppose the further processing of your personal data, under the conditions and limits established by law;
the right to data portability - allows you to receive the personal data about you that you have provided us, in a structured format, commonly used, and that can be read by common computers or to transmit this data to another operator data.

We are happy to assure you that we have internally defined and implemented a set of mechanisms and specific instructions to allow you to exercise these rights under the conditions of the applicable legislation. They will be refined and improved as they are used and, periodically, they will be checked and revised to ensure their continued compliance with the GDPR legislation.

We also remind you that you have the right to submit complaints related to the protection of your personal data to the National Supervisory Authority for the Protection of Personal Data with the web page: http://dataprotection.ro

Updating the Privacy and Data Protection Policy

This personal data processing policy is in force from the date entered as "last update", as mentioned above, at the beginning of it.

This may undergo further changes. Through any subsequent modifications and updates of this policy, we undertake not to affect in any way your rights mentioned in this version. In the event that such changes could have a major direct or indirect impact on your rights in relation to your personal data, we undertake to explicitly inform you of this and request your consent, in accordance with the provisions applicable laws.

All subsequent changes will be presented on this page, and if they are significant, we will highlight them. Also, all versions of this privacy policy are kept in the Paylex Consulting archive for consultation.

Any kind of future policy updates will come into force on the date of their publication on www.paylex.ro

For any kind of questions or uncertainties regarding this policy or regarding the processing of personal data, please write to us at dpo@paylex.ro

COPYRIGHT

The entire content of the website www.paylex.ro is the property of SC PAYLEX CONSULTING SRL, being protected by the law on copyright protection.

The use of any of the previously mentioned elements, without the prior consent of the right holders, will be punished according to the legislation in force.

THE CONSUMER'S RIGHT TO UNILATERAL TERMINATION OF THE CONTRACT

The commercial relations between the buyer and SC PAYLEX CONSULTING SRL through the website www.paylex.ro are officially regulated by Government Ordinance no. 130/2000, regarding consumer protection when concluding and executing distance contracts.

The consumer has the right to notify the merchant in writing that he is canceling the purchase, without penalties and without citing a reason, within 10 working days from receiving the product or, in the case of services, from concluding the contract.

USAGE CONDITIONS. WARRANTIES AND LIMITATIONS

This site, together with all the information contained, is provided as such, as available, without the existence of a warranty or approval statement, explicit or implicit.

SC PAYLEX CONSULTING SRL does not guarantee that the website, the servers on which it is hosted or the e-mails sent by its representatives, do not contain viruses or other potentially harmful computer components.

The user uses the site at his own risk, SC PAYLEX CONSULTING SRL being exempted from possible direct or indirect damages caused by the use or access of the respective website and the information used on the website.

We do not guarantee that the use of this website will be uninterrupted or error-free. By way of derogation from any provision of these terms and conditions, to the maximum extent permitted by law, we will not be responsible for the operation or availability of the site, regardless of the reasons or factors that led to its interruption.

We do not offer any guarantee regarding the communication conditions of the users, including the operating status of the personal computer. Moreover, among the information published on the site, there is none that refers to the compatibility between the user's computer and the site.

Accessing www.paylex.ro is done exclusively by your will.

SC PAYLEX CONSULTING SRL is not responsible for any errors or omissions that may occur in the drafting or presentation of materials or information on the site. We do not provide any kind of guarantee regarding the content and use of this site. The published information corresponds to the reality at the time of their registration on the site or the updating of the pages that make up the site.

To receive a commercial offer, please contact one of the SC PAYLEX CONSULTIN representativesG SRL or fill out the form available on the website.

SC PAYLEX CONSULTING SRL reserves the right to modify the data on the website at any time, depending on the changes that take place regarding the service(s) offered.

SC PAYLEX CONSULTING SRL does not declare, does not guarantee, does not approve and does not assume any kind of responsibility regarding the external sites that contain links to this site. No external website that you visit as a result of accessing a link included on the www.paylex.ro page is under the verification and control of SC PAYLEX CONSULTING SRL, and visiting the external site is done exclusively at your own risk.

All requests regarding requests for free demos, special offers, downloading various documents from the site or subscribing to the newsletter involve the processing of personal data in accordance with our Privacy Policy and processing of personal data

Cookie Policy

To ensure that the applications published on this web page work correctly, we use files called cookies on your device.

What are cookies?

A cookie is a very small file that a web page saves on your computer or mobile device when you access the web page. With the help of this file, the web page can retain your actions and preferences (for example the session identifier, the selected language, the font size or the viewing preferences) for a certain period of time so that you do not have to select them again every time you return on the web page or when you navigate from one section of the web page to another.

Cookies cannot identify you as a person.

How do we use cookies?

Our web page uses two types of cookies, those that expire once the browsing session on the web page ends and persistent ones that reside on your device for a long period of time even if you turn off the device.

Accepting the use of cookies is not strictly necessary to be able to view the web page, but it will ensure a more pleasant experience. You can delete or block cookies, but if you do so certain functionalities of this web page may no longer work as they were intended.

The information in the cookies is not used to identify you personally, and the data is entirely under our control. Cookies are not used for any other purpose that is not mentioned in this policy.

You can configure the settings of the browser you use to block these cookies.

Cookies from third parties

We use third-party cookies to track and analyze the level of use and the volume of traffic and users on our website. This information is used mainly for statistical purposes.

You can configure the settings of the browser you use to block these cookies.

How can you control cookies?

You can control or delete cookies according to your preferences, for details you can visit:

https://www.aboutcookies.org/

You can delete all the cookies that already exist on your device and you can configure almost any web browser to block their use. If you do this, you may have to manually adjust certain preferences each time you visit a web page, and certain services or functionality may no longer work.

How can you contact us?

You can send any questions or requests to: dpo@paylex.ro

Or at the address:

SC PAYLEX CONSULTING SRL

Bucharest, Str. Hatmanul Arbore, No. 12

SECURITY

Carrying out unauthorized operations on this site and attempting to carry them out, namely abusive use, fraudulent use, unauthorized access, modification and/or copying of information with the aim of selling it or other such actions will be punished according to the law.

LEGISLATION

The terms and conditions of use are subject to Romanian legislation. In case of litigation, an amicable solution will be tried first, within 30 working days from the registration of the complaint at the headquarters of SC PAYLEX CONSULTING SRL In the event that an agreement cannot be reached within the previously specified term, the conflict will be resolved by the competent court at the registered office of the website administrator, in accordance with the Romanian laws in force.

Thank you!

Last update of the document: 11.09.2022